Office Manager

She Reads Truth is looking for a long-term Office Manager to support the internal operations of the company by managing its procedures and working closely with all departments in order for She Reads Truth to achieve its ambitious and strategic goals. The ideal candidate possesses a great attitude, strong work ethic, and excellent attention to detail. They have the heart of both a helper and an executor and is great at anticipating needs, identifying things that need to be done, and doing them.

We want an individual who is excited about taking on administrative tasks and enthusiastic about keeping our office running smoothly. By doing their work with excellence, they will enable us to do our work with excellence. This team member will love working behind the scenes to serve our executives and our team as a whole.

 

Responsibilities

  • Ensure accurate reporting of all expense reports
  • Regularly complete A/P and A/R tasks including cutting checks and submitting
    payment approvals
  • B2B purchase order processing and billing
  • Facilitate occasional staff purchases and invoicing
  • Provide logistical support to other departments on a variety of projects
  • Manage DocuSign process and maintenance for all contracts for Writers, Contributors, Models, Photographers and Artists 
  • Communicate with building services and select vendors on behalf of executives;
    maintain the office condition and arrange necessary repairs and construction
  • Manage internal office scheduling
  • Maintain a functional and productive office environment by ordering office supplies,
    new equipment as needed, and facilitating equipment maintenance services 
  • Manage and maintain kitchen area, including food and drink stock, organization,
    and cleanliness 
  • Aid culture committee in planning and executing regular team-building events
    and celebrations 
  • Manage petty cash and blank checks 
  • Liaise with facility management vendors, including cleaning, catering and security
    services  
  • Provide general support to visitors 
  • Receive and distribute deliveries
  • Partner with HR to update and maintain office policies as necessary 
  • Assist in the hiring, onboarding, and exit processes for prospective and current
    employees
  • Maintain furniture and technology inventory 

Qualifications

  • Bachelor’s degree in business or similar field of study
  • Minimum 2 years of relevant experience
  • Working knowledge of relevant software (Quicken, DocuSign, Expensify, Google Workspace, Slack)
  • Professional and proactive work ethic
  • Excellent interpersonal, written and oral communication skills
  • Ability to discern confidential information and maintain confidentiality
  • Ability to understand, educate, and preserve the She Reads Truth sensibility, brand, voice, aesthetic, and mission
  • Working understanding of biblical and faith-based language to ensure brand mission and value propositions are clearly and accurately represented in our marketing and communication efforts
  • Understand, and have an appreciation for, the She Reads Truth sensibility, brand, aesthetic, and mission

To Apply: Please only apply if you meet the above qualifications. Please send a cover letter and resumé to [email protected] with the subject line “Office Manager: [YOUR NAME]”. This is a full-time, on-site, position in Brentwood, TN.